Ash-West Schools Going Paperless for Enrollment
By Mina Corpuz
ASHBURNHAM -- Parents and guardians from the Ashburnham-Westminster Regional School District can say goodbye to some of the paperwork to enroll their students in school.
“It’s something we have always wanted to do,” said Eric DeHays, the district’s director of technology and communications.
Just in time for the start of the school year, the district will collect emergency contact information and demographic data electronically for students in grades one through 12, he said.
Over the next few weeks, parents and guardians will receive an email from the district from the address email@example.com . There will be a link for them to verify or update their student’s emergency contact information or demographic information.
DeHays said moving to electronic forms will help reduce the amount of paperwork sent home at the beginning of the school year and save time for the administration.
The secretaries would spend months entering data from these forms, he said. Some of the forms had handwriting that was hard to read.
“That’s not the efficient use of their time and it takes away from them interacting with students and answering their questions,” DeHays said.
The electronic forms went out earlier in the week. There has already been positive feedback from the community, he said.
If all goes well, the district will continue offering the forms and collecting information electronically, DeHays said.
Next year the district plans to use electronic medical forms, he said.
In the spring, students were able to go online to register for classes instead of filling out a form.